We hear quite a bit these days about the increased digitization of the business world. Indeed, as technology continues to improve, many businesses are conducting more and more activity over the Internet, allowing for higher efficiency and more convenience than ever before.
What we hear less about, however, is the technological security that this trend necessitates. Increased digitization means a need to secure file transfers and information that exists online. Fortunately, companies like Share File offer this sort of security for professional businesses. Before looking at different security options, however, it is worth looking into some of the specific ways in which insecure file sharing can negatively impact a business. Here are five to think about.
1. Unintended Recipients
The clearest issue for companies and businesses that engage in insecure file transfers is that files and emails can theoretically be accessed by unintended recipients. With a secure file sharing system, you can require passwords and authentication for any sensitive files or information, which can essentially erase the potential for this problem.
2. Inaccurate Emails
Similar to the first problem, inaccurately sent emails are also negative side effects of pure file sharing security. This may mean a number of different specific problems: emails going to the wrong people, emails bouncing back to you, or even emails disappearing inexplicably! With improved Internet security, you can be more confident in your emails and the files within them, and even request notification to confirm that your emails are sent where you wish.
3. Old File Hacking
Many business environments involve an almost excessive number of emails and file transfers, which inevitably results in plenty of files being buried in inboxes. These files immediately become more vulnerable, simply because they are forgotten. Some file sharing security offers the option to have such files automatically deleted and disposed of after a given amount of time, which can prevent the leak or hacking of sensitive information.
4. Vulnerable Data Storage
Another issue that many businesses do not consider is that the physical material in which vital data is stored can be vulnerable. Property damage (resulting from storms, floods, etc.) can destroy equipment and ultimately cause major setbacks by ruining the data on that equipment. Secure file sharing, however, can essentially back up files and emails you send at an external server – which is protected specifically against such property damage or loss of electricity.
5. Uneasy Clients
Finally, but perhaps most importantly, inadequate Internet security for your business can ultimately result in your clients, or employees, being uneasy. If clients do not trust the security of your business network, they will naturally be less willing to send, or even receive, sensitive information through your company.
Ultimately, these five issues are difficult to predict, but, fortunately, fairly easy to prevent. Without a background in file sharing security, you will be unable to take steps on your own to achieve better online security. However, there are several different file sharing security companies and practices available for businesses. Finding one of these companies will enable you to take steps to address the specific issues your business is either already experiencing or potentially vulnerable to. Increasing the security of your file sharing is a great way to get a step ahead in the increasingly digitized business world previously discussed.
* Disclosure: the company providing this content has a client relationship with CarolRoth.com or its affiliated entities.
Carol Roth is a national media personality, ‘recovering’ investment banker, investor, speaker and author of the New York Times bestselling book, The Entrepreneur Equation. She is currently an on-air contributor for the national cable television station CNBC, the pre-eminent name in business news, and the host and co-producer of The Noon Show, a current events talk show on WGN Radio, one of the top stations in the country. Carol multimedia commentary covers business and the economy, current events, politics and pop culture topics.
Carol has helped her clients complete more than $2 billion in capital raising and M&A transactions. She is a Top 100 Small Business Influencer (2011 &2012) and has her own action figure. Twitter: @CarolJSRoth